Documenting performance and delivery
According to Treasury guidance, for a CRF cost to be considered to have been incurred, performance or delivery must occur during the covered period (3/1/2020 to 12/30/2020). How do I document that the performance of a service or delivery of a good has occurred during the covered period (3/1/2020 to 12/30/2020)?
Your department should have a policy on how to document the receipt of goods and services. If it does, follow your department’s policy to document the receipt of goods and services.
If for some reason your department does not have a policy, you may adopt the policy below:
“When goods or services are satisfactorily delivered in accordance with the terms of the purchase, the contract administrator or the fiscal officer, or a designee, shall generate a receiving document. The receiving document shall constitute the authority for the fiscal officer to process the vendor invoice for payment. If a delivery slip is received, two copies of the delivery slip shall serve as the receiving document. If there is no delivery slip, two copies of the vendor invoice shall serve as the receiving document when marked “received in satisfactory condition,” dated, and signed. The receiving document shall be promptly routed to the fiscal officer when completed.”