TERM |
DEFINITION |
ACID |
A term for User-ID used in the City and County of Honolulu’s Mainframe Security System. Other computer security systems use other terms. |
AGENCY |
Participating JJIS agency as defined by §846D-3 Hawaii Revised Statutes. |
AGENCY TYPE | A general classification of participating JJIS agencies: Department of Attorney General Police Department Prosecuting Attorney Family Court Youth Correctional Facility |
ALIAS |
An assumed or additional name. Typically this name is not a variation or shortening of a juvenile’s legal name. |
ARREST |
This term has been replaced by three types of Police Contact: |
CHARGE |
The accusation of a law violation, status offense, or order of the court by a petition filed by the court. |
COMPLIANCE |
A term describing whether a juvenile has satisfactorily attended a program or met the conditions imposed by one of the JJIS agencies. Failure to satisfactorily attend or meet the conditions is termed non-compliance. |
COUNT |
A number used to uniquely identify an allegation of a distinct offense on a petition. |
CUSTODY ARREST |
To deprive a person of his liberty by legal authority. Taking under real or assumed authority, custody of another for the purpose of holding or detaining him in answer to a law violation, status offense, or by order of the court. |
DATE REMOVE |
On the JJIS Note screen, this represents the date that the note will be removed from the JJIS. If no End Date is entered, an end-date of 6-months is generated and the note will automatically be removed from the screen on that date. |
DISPOSITION |
The Current agency status of an offense. |
FACTS |
The computer based case management system of the County of Hawaii Prosecuting Attorney. The name stands for File Access Case Tracking System. |
JUSTIS |
One of the Family Court’s Juvenile computer systems. The name stands for the JUvenile STatewide Information System. |
KEY POLICE REPORT NUMBER |
Primary investigative police report that contains information for related reports (AKA Master Police Report). |
LAW VIOLATION |
Any offense excluding Status Offenses. These include State and County ordinances. |
LEGAL NAME |
When a juvenile’s name has been verified and entered into the Family Court’s JUSTIS system by the Family Court it is considered a juvenile’s Legal Name in the JJIS. |
LETTER OF APPREHENSION | A letter from the Family Court instructing a Police Department to detain a juvenile or place the juvenile in a detainment facility upon apprehension. There are two types of Letters of Apprehension. A “one-time use” may only used for the first apprehension and then is no longer valid. The second type is valid for a specific period of time (typically 6-months). Detention of the juvenile is usually intended to facilitate an immediate hearing (ASAP) with the Court and Prosecutor in attendance. |
MANDATORY NOTIFICATION |
A flag indicating that an offense requires the victim be notified upon release of a juvenile offender. A request by a victim can result in the setting of this flag. |
MASTER POLICE REPORT NUMBER | see Key Police Report Number |
NON-CUSTODY ARREST |
The completion of a Juvenile Information (or Arrest) Report by a law enforcement agency, to have a person answer to a law violation, status offense or order of the court, without assuming physical custody. |
OFFENSE |
Any violation of the law. |
OFFENSE MODIFIER |
An adjective-like code that modifies the meaning of an offense. The current valid codes are: |
OFFENSE TYPE |
An identifying code that indicates the type of agency and sequence for offense codes that are stored in the JJIS. These codes are: Police Initial, Police Final, Prosecutor, Prosecutor Add-On, Family Court. |
OFFENDER |
Any juvenile having an Offense record in the JJIS is considered an Offender in the JJIS. |
PHYSICAL DISPOSITION |
The actual description of what physically was done with a juvenile. Typically this will show released to a parent, but certain circumstances may actually show indications that a juvenile was taken to detention or released into the care of a hospital. |
POLICE REFERRAL |
The completion of a report by a law enforcement agency, to have a person answer to a law violation, status offense or order of the court, without assuming physical custody. |
PROGRAM END DATE |
The actual attendance date of a juvenile in a program or if the attendance is over a period, the final date of a juvenile in a program. |
PROGRAM LOCATION |
When programs require tracking by individual physical location of the program, locations may be assigned. These codes must previously be defined by JJIS staff. |
PROGRAM RESCHEDULED DATE |
The new, planned date for a juvenile to attend a program. |
PROGRAM SCHEDULED DATE |
The initial planned date of a juvenile’s attendance in a program. If this date is not known, an agency may enter the current date and use the rescheduled date to indicate the actual planned date. |
RELATIONSHIP |
The relationship between a juvenile and other individuals in the JJIS. These individuals include parents, relatives, and other juvenile offenders. |
RMS |
A police department’s computerized Records Management System. |
SEARCH NAME |
This is a name used when initiating a search in the JJIS. Typically this name will be formatted as: Last-Name, First-name middle-name/Initials. Legal, Unverified, or Alias name may be used. Special characters such as “quotes” should not be used (numbers are allowable). |
SMAT |
An acronym for Scars, Marks, and Tattoos. These codes were first defined by the FBI, but the JJIS has expanded these codes to include other quasi-physical descriptors; such as – Twin, Triplet, etc. |
SPECIAL INFO FLAG |
An indicator of a variety of special situations regarding a juvenile including: Letters of Apprehension, Serious Juvenile Offender, Suicide Risk, and Waived for adult prosecution. |
STATUS OFFENSE |
Any offense chargeable only because the individual has not reached the age of majority. |
TELESIS |
The computer based case management system of the Prosecuting Attorney/City & County of Honolulu. This system has been replaced by HOKU. |
TOTAL ARRESTS |
This term is no longer used in the JJIS and has been removed from all screens. |
TOTAL OFFENSES |
Number of times a statute was allegedly violated by a juvenile. As different agencies provide additional offense information for an individual incident this will not increase the Total Offenses regardless of whether the charge is modified. |
UNVERIFIED NAME |
Any name entered or sent via interface into the JJIS which is not specifically identified as an alias and which was not entered and verified by the Family Court into JUSTIS is called an Unverified Name in the JJIS. All non-alias names from any agency except the Family Court are treated as an Unverified Name. |
USER ID |
An identifying code which tells the JJIS who an individual is and what department/agency the individual works for. All updates to the JJIS use this code to keep an audit of individuals modifying the database. |
JJIS Glossary
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